Accounts Payable
If you are searching for a cost-efficient way to meet the challenges of managing, controlling, and processing your accounts payable documents, look no further than the solutions offered by the team at UpFlow.
We offer customised software that is seamless and secure, allowing you to streamline the way you pay vendors, service providers and handle employee expenses, amongst other tasks. We offer the right solution to create efficient accounts payable automation processes via document management technology.
Gain control and add automation for cost savings, quality management and scalability.
With an end-to-end solution from UpFlow, you will maximise results by capturing documents at the beginning of their life cycle, eliminating many of the challenges associated with managing paper-based versions.
Add an automated workflow into the mix for all of the approval decision making and conflict resolution processing, and your process times are already coming down. The value of workflow is that rules, roles, and deadlines get configured once and automatically applied repeatedly. This lessens the human element, reduces errors and makes everything more efficient.
The benefits of an Enterprise Document Management (EDM) solution
Take the duplication out of Accounts Payable by maintaining a highly controlled, efficient environment. Give each account or project its own electronic file allowing associated emails and other related documents to be automatically stored. Every invoice is captured and processed electronically, saving a significant amount of time spent by administrative personnel.
Get rid of those file cabinets and free up some space because physical files, hard copy letters, data, and invoices are now all scanned into the DMS and kept electronically. This includes:
- Invoices
- Records of payments
- Receipts
- Statements and more
Take advantage of discounts for prompt payment, reduce finance charges and free up your people. Regulatory compliance is easier to maintain with online document storage and version control, and you have absolute security against disasters such as flood or fire as all data is backed up electronically off-site.
Documents that you can electronically manage include:
- Invoices
- Packing Slips
- Purchase Orders
- EDI Invoices
- Paper Invoices
- Receiving Documents
- Warranty Claims
- PEPPOL Documents
- EFT/ Direct Deposit
- Purchasing Card
Processes that you can electronically manage include:
- Cash Advance Agreement
- Cash Advance Reconciliation
- Employee Voucher
- Employee Voucher Instructions
- Policy Exception Request
- Stop Payment
- Travel Authorisation
- Travel Advance Agreement
- Voucher/Disbursement
- Payment Approvals
Has Covid-19 changed the way businesses manage data?
Steven, UpFlow’s CEO published an article on LinkedIn around how business data is now potentially more at risk since the rapid WFH deployment for so many organisations.
We would love to hear your thoughts!
PSIcapture – Foodfirst New Zealand case study
Foodfirst has over 4500 invoices per month coming into their business via email and hard copy. This required 4 full-time employees and 1 part-time to ensure all the data was entered into the Accredo accounting software in a timely fashion.
PSIcapture – Microsoft case study
Microsoft’s Legal and Corporate Affairs (LCA) division had a paper problem that needed a resolution. For example, the Legal Team was buried in paper records, and with strict requirements on their record-keeping process, paper was creating business bottlenecks due to the inefficiencies of physical records. The records facility was growing at a rate of 3,000 files per month, adding to the already 35,000 files in storage. Many of the files, up to two reams in length, were difficult to manage, and retrievals were creating an adverse impact on team efficiency.
Speak with the team at UpFlow about the benefits of automation and electronic storage today
Our solutions work to offer the following benefits to your business:
- Reduces the risk of making costly duplicated payments
- Increase employee accountability within the process and visibility of the process
- Create a process that addresses incomplete or incorrect invoices
- Accept discounts as a result of improved process cycle times
- Reduce vendor relationship issues due to lost invoices or late payments
- Create organisational scalability, which allows for varying volumes and growth
- Reduce basic human error
- Provide predictable operational costs for better planning and budgeting
- Reduce corporate risks and provide disaster recovery and a continuity plan
Speak with our expert team about these benefits and more via our affordable accounts payable workflow solutions today.